The Chief of Staff will be responsible for HR and its development. The role involves supporting supervisors and management in day-to-day HR issues, as well as in development and restructuring processes affecting the entire staff.
The Chief of Staff will supervise the HR coordinator, who manages day-to-day operational HR functions. The Chief of Staff is a member of the executive team and reports directly to the Director of Hybrid CoE. This is a new role with a non-fixed-term employment contract.
Key areas of responsibility
The Chief of Staff:
- leads and develops HR functions;
- ensures compliance with the employer’s statutory HR requirements;
- oversees smooth, transparent HR processes;
- manages the dialogue between employer and employees and serves as occupational health and safety manager;
- oversees external HR-related partnerships, such as occupational healthcare and payroll;
- supports and manages supervisors and is responsible for their supervisory skills;
- collaborates with management to design and implement an HR strategy in day-to-day HR and supervisory work;
- establishes practices for performance management, HR, and succession planning;
- ensures that Hybrid CoE’s values and strategic goals are integrated into HR practices;
- develops organizational culture and values in cooperation with the management, supervisors and staff;
- advances competence development and implements processes that support continuous learning;
- manages recruitment processes and oversees the onboarding programme and its implementation.
Skills and experience required
- Solid experience in demanding and independent HR roles, such as HR director, HR manager, or other demanding HR expert positions.
- Experience working in partnership with supervisors and management, and adept at advising and supporting them in day-to-day HR issues and strategic staff matters.
- Versatile HR generalist with particular expertise in employment contracts, able to advise and support supervisors in challenging individual and workplace situations.
- Sound knowledge of the Finnish employment legislation and a good understanding of the employer’s statutory obligations in Finland.
- Strong skills and vision contributing to the design of effective HR processes.
- Relevant master’s degree.
- Excellent English skills (Hybrid CoE’s working language is English).
- Citizenship of one of Hybrid CoE’s Participating States.
- Work experience in international organizations considered an asset.
What we offer
The European Centre of Excellence for Countering Hybrid Threats (Hybrid CoE) is an autonomous, network-based international expert organization dedicated to addressing hybrid threats. It employs approximately 50 staff. Hybrid CoE’s mission is to enhance the security of its 36 Participating States, the European Union, and NATO by providing expertise, training, and networks to counter hybrid threats. Its core values are respect, integrity, and excellence. The Centre is located in Helsinki, Finland.
We offer a dynamic international working environment, a pleasant and multidisciplinary team, and the opportunity to contribute to supporting Hybrid CoE’s staff and enhancing their well-being.
Employees are entitled to either an exercise and culture benefit or a massage benefit, in addition to extensive occupational health services.
The salary bracket for the role is €6,200–€7,000/month, with the exact level determined by experience and expertise in similar roles.
How to apply
Applications, including a CV, should be submitted to info@hybridcoe.fi no later than 16:00 CEST on 19 September 2025.
For further information, please contact:
Director Teija Tiilikainen (teija.tiilikainen@hybridcoe.fi). Applicants preferring to make enquiries by phone should make arrangements with PA Suvi Järvinen (suvi.jarvinen@hybridcoe.fi).
The selected candidate will be required to undergo a security clearance. The position has a six-month trial period.
